PRIVACY STATEMENT

 

Client and Supplier Administration

 

Collection and use of the personal data of clients, suppliers and other contractors

We wish to inform you that we will collect and use the personal data you provide to us, because this is essential for agreeing and fulfilling any contract with you. That applies to our (potential) clients, as well as parties from whom we purchase products and/or services.

 

If you are a (potential) client of ours, we will use your details to send you a quote, to ascertain which specifications or requirements a specific product or service needs to meet, to supply products or carry out work for you, and to issue invoices and communicate with you smoothly and efficiently about aspects of the contract.

 

If you are a (potential) supplier or other contractor, your personal data is required for agreement and fulfilment of the contract. In respect of procurement, this is necessary to be able to let you know which specifications or requirements we need a specific product or service to meet, to be able to send a request for a quote or place an order with you, and to pay your invoices and communicate with you smoothly and efficiently about other aspects of the contract.

 

You are not obliged to provide us with your personal data. However, if you provide no or incomplete personal data, we may be unable to carry out the work.

 

Data sharing with third parties

To fulfil any contract with you, we may have to share your personal data with parties that supply us with parts, materials and products, or carry out work on our behalf. Furthermore, we use external server space for the storage of (parts of) our sales and procurement administration, of which your personal data forms part. For that reason, your personal data is shared with our server space provider. Finally, because we use a newsletter mailing service, your personal data is shared with this service provider.

 

Data retention

If you requested a quote from us but did not become a client, we will delete your data no more than one year after our last communication. If we requested a quote from you, but did not become a client, we will delete your personal data no more than one year after our last communication. If you became a client of ours, or we became a client of yours, we will retain your data for a period of seven years after the end of the financial year in which the contract with you was fulfilled. The seven-year period corresponds with the period for which we are required to retain administration records for the Revenue Service. We will delete your personal data at the end of this period.

 

Your rights

You have the right to ask us to see your personal data. If the need arises, you can also ask us to add to your personal data or amend inaccuracies. In addition, you have the right to ask for your personal data to be deleted, or to restrict the use of your personal data. You may also object to our collection and use of your data, or lodge a complaint with the Dutch Data Protection Authority. Finally, you may ask us for a copy of your personal data, or for transfer of that data to another party. If you wish to exercise your rights, please contact:

 

AMKCO Europe BV

Industrieweg 20

1566 JP  Assendelft

Tel.: 075-614 98 54

Email: info@amkco.nl

 

You can also contact us with queries, or for more information about the collection and use of your personal data.

 

Date of publication: 15 May 2018